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Technology

Top Tips for Choosing the Best Office Printer

We might be digitizing more and more business processes, but occasionally we still need some things down on paper. Most companies have the need for a printer, even if it’s only once in a blue moon. But if you require the use of one fairly regularly, you want to make sure that you get the best one for its purpose. Gone are the days where printers were as simple as those that printed in color and those that didn’t. There’s a much broader range of options now, and what you choose depends on several factors. You need to look at what your office will use the printer for, how much you’ll use it and how good the quality needs to be. Some printers are getting more high-tech now, too, so they’re more than just a simple printer that you have to plug in via USB.

Functions

First you need to decide what functions you need your printer to perform. Many machines can do much more than print. Do you also need a photocopier, scanner or fax machine? You can combine these functions with printing ability, so you can have one machine that does everything and takes up less space. If you’re on a budget, bear in mind that a multifunctional device will cost more, but it could save you money in comparison to buying three or four separate devices. However, you need to decide how likely it is that you will be using the other functions to avoid wasting money on unnecessary features.

Connectivity

Printers are pretty intelligent these days, and no longer need you to plug them into a USB socket. If you need to connect several computers to one printer, a wireless device serves your purpose much better. You need to make sure that you look for a network printer if you’re planning on having a lot of devices hooked up to one printer. If you’re an Apple office, you can look for a printer that supports AirPrint, allowing you to print from iPads, Macs, and iPods. If you aren’t buying a large office printer, similar to a Konica Minolta printer, and you only need it for one computer, you can save money by purchasing one that connects via USB.

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Output

Different printers can handle different volumes of printing, so it helps to work out how much you’ll be using yours. First, estimate the monthly print output of your office, and then compare it with the monthly duty cycles of each of the printers you look at. You can also check home many pages they can print per minute, as well as the paper tray capacity.

Ink

The type of ink you choose will affect the quality and cost of your printing jobs. Monochrome printers are the most affordable, and ideal for offices that don’t anticipate a need for color printing. However, if you do need to print in color, laser options will produce a standard effect while inkjet printers give you a glossy, photorealistic result.

You need to put a lot of thought into which printer you choose for your office because it should be something that lasts several years. Think about your requirements first, so you don’t get taken in by flashy features that you don’t need.